Fleet Management Software and Maintenance System




Fleet management technology can help businesses to enhance their operations in a number of key areas.






1. Improve driver safety


Driver safety must be of paramount importance to fleet managers. A recent study concluded that speed is at the core of the road safety problem and that in around 30% of the fatal accidents speed is an essential contributory factor. Because of this, driver performance and behaviour is one of the key focuses of a fleet management system.



A major benefit of Soft Magic fleet management software is that it produces near real-time alerts and notifications about dangerous driving habits. For example, fleet tracking equipment such as dashboard video cameras allow fleet managers to monitor any incidences of speeding and hard braking or cornering by their drivers.



This kind of technology is designed to help improve road safety, which is much needed. For example, during the 12-month period ending in December 2019, there were 1,118 road deaths in Australia. This is an increase of 4.7% from the previous year. With that in mind, the importance of continuing to work hard to improve road safety is clear.



This is where Soft Magic fleet management technology can help. By keeping track of their drivers, businesses can more easily monitor, deal with and ultimately help reduce the incidences of dangerous driving.




2. Lower fuel consumption


Ever-fluctuating fuel prices make tracking and budgeting for fuel costs a challenge. Fuel consumption is about more than just KM/L though, and easy access to fuel tracking data is another benefit of a fleet management system. Using this, fleet managers can easily identify saving potentials.



Take engine idling for instance. In-depth fuel tracking data reports will separate necessary idling from excessive idling, so that fleet managers can identify and resolve problems. After pinpointing the problem, you can coach drivers on more efficient driving. According to a recent study, “just a 10% reduction in fuel costs can result in a 31% increase in profit”3, which can have a huge impact on your bottom line.



3. Real-time updates and insights


GPS vehicle tracking software allows fleet managers to track their fleet in near real-time and redirect vehicles when necessary. Clear overviews of where vehicles are, their job completion status, estimated arrival and delivery times will give a deeper understanding of what’s going on out in the field. This will not only make dispatchers more efficient, but will also help improve customer service and save fleet managers valuable time calling. No more having to call drivers for updates.



4. Custom reporting helps increase efficiency and cuts costs


Increased efficiency is one of the biggest benefits of a fleet management system. The software provides detailed, custom reports for fleet managers to turn data into actionable information. It’s so much more than just knowing the location of vehicles. Share detailed reports to give team members the opportunity to understand where improvements can be made.



5. Improve vehicle maintenance


Fleet maintenance and vehicle lifecycles can often be areas that put a heavy strain on a business’s finances. Thankfully, fleet management systems provide everything needed to develop a preventative maintenance schedule that works for a fleet, helping you manage maintenance costs..



Kilometres travelled, engine hours, fuel usage—just a small selection of the data points that can be used to create a preventative maintenance schedule. Fleet management software also allows managers to track vehicle downtime caused by breakdowns, jumpstarts, tows, and emergency repairs. This can help to identify potential problem areas and repeating patterns that may need addressing or adjusting in the maintenance schedule.



Making an initial investment into fleet management software means businesses can put a preventative maintenance plan in place that has the potential to save them a significant amount of time and money in the future.



6. Improve customer satisfaction


Using fleet management software, fleet managers can simplify bookings and appointment reminders. Receive notifications if a technician is delayed on a job or hasn’t yet viewed a job assigned to them. Customers can benefit from improved ETA accuracy through GPS tracking data. Plus, receive confirmation of appointments and reminders shortly beforehand.



7. Improve route planning


Fleet tracking systems help businesses plan the days, routes and distribution of their fleet efficiently. Getting more out of the resources that they have available has the potential to save a great deal of money in the long run.



Helping the fleets of the future

With these key benefits and advantages in mind, it is clear that fleet management has the potential to positively impact all kinds of businesses. In an increasingly digitized economy, fleet management technology is emerging as a powerful tool to help companies compete more effectively.

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